§ 49.05.01. Reports.

A provider shall submit to the city an annual report by January 31 of each calendar year in such form as the city shall specify and at the provider's expense. Such annual report shall include, but not be limited to, updated maps of the provider's system if the provider has performed any new construction during the preceding calendar year, any changes in contact information for the provider, all planned capital improvements for the current calendar year, and any information or report reasonably related to a provider's obligations under this title and its business with respect to the system or its operation, as determined by the city. In the event that the city receives a request from a third party for the disclosure of information that a provider has clearly marked as confidential/proprietary information in its annual report, the city shall respond in accordance with Section 49.05.03 of this title.

(A)

Each provider shall, at the time of initial application and using its best efforts by January 31 of each following year, file a construction and major maintenance plan with the city. Such construction and major maintenance plan shall be provided for all geographical areas requested by the service-safety director or his/her designee, up to and including the entire geographical area of the city. It shall be submitted using such format(s) as mutually agreeable to the provider and the city and shall contain the information determined by the service-safety director or his/her designee to be necessary to facilitate the coordination and reduction in the frequency of construction in the rights-of-way. The construction and major maintenance plan shall include, but not be limited to, all currently scheduled and/or anticipated construction projects for the next calendar year, if none are scheduled or anticipated then the plan shall so state. In an effort to assist providers with the completion of their annual construction and major maintenance plan, the engineering and public works department, upon request by a provider's system representative, will send each provider's system representative a descriptive narrative (and any mapping information reasonably available) for all the planned right-of-way improvements and/or scheduled maintenance that the city then currently intends to undertake during the next calendar year.

(B)

With the filing of its application for a certificate of registration, a provider shall be required to accurately inform the city of the number of miles of physical infrastructure (rounded up to the nearest mile) of right-of-way the provider's system then currently occupies, and a point of contact at the provider who will serve as the provider of mapping data during the ensuing year. Any time after the issuance of a certificate of registration, and upon the reasonable request of any city official for planning purposes, a provider shall be required to provide a map of a specific area showing any facilities which it owns or over which it has control that are located in any rights-of-way of the city. Map provision shall be in hard copy or in the most advanced format (including, but not limited to, electronic and/or digital format) then currently being used by the provider that is then currently capable of technologically being read (or readily converted to a readable form) by the city. The city may, in the future, adopt additional specifications and further define or modify the mapping data requirements under this section for reasons including, but not limited to, changes in technology or the law regarding public disclosure of a provider's mapping information. When the city modifies and/or amends the mapping data requirements, the city shall use best efforts to avoid unreasonably increasing the burden to the providers that may be associated with satisfying the amended mapping requirements.

(Ord. No. 0-149-18, § I, 12-10-2018)